SICV&GIS 2018

Accommodation

For information about Hotel accommodation, please contact:

Organizzazione Internazionale Congressi
OIC srl
Viale G. Matteotti, 7 – 50121 Florence, Italy
Tel. +39 055 50.35.370
Fax + 39 055 57.02.27
registrationEGS@oic.it

For your security:

If any other company or agency offering registration, hotel bookings and other arrangements for the event in Brussels, contacts you, please note that these companies and fraudulent websites are not authorised to represent the European Glaucoma Society in any way, nor do they have access to the officially room blocks or rates contracted by OIC srl.

We strongly recommend to proceed with extreme caution in communication with these unauthorised companies and we invite to avoid providing any personal information on the phone.

OIC srl is appointed as the sole authorised accommodation booking agent for the upcoming 14th EGS Congress from May 30 to June 2, 2020.

General Information

Given the high season period and the conjunction with many other events that will take place in Brussels at the same time, the Organizing Secretariat negotiated with the city hotels the best rates applicable.

Attendees are recommended to reserve hotel accommodation as soon as possible in order to have the best choice of available hotels.

The indicated rates and availabilities are only applicable for reservations received by 30 April 2020, after this date OIC cannot guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment on a “first come – first served basis”; in order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

Individual Reservations

Participants may proceed with the on-line reservation system: BOOK YOUR ROOM NOW

After 31st January 2020 an handling fee of Euro 25,00 for each reserved room will be applied for off line reservations. 

Group Reservations

For group reservations of more than 5 rooms ask for a specific hotel offer by contacting OIC To registrationEGS@oic.it. Reservations will be handled with separate contract with dedicated terms & conditions.

No handling fee will be applied for reservations confirmed and paid in full before 31st January 2020. After this dead line an handling fee of Euro 25,00 for each reserved room will be applied. 

Download the HOTEL MAP

Hotel List

HOTELS Rating Single occupancy
Double occupancy
distance from/to congress venue
WARWICK BRUSSELS 5* € 180,00 € 200,00 350 m

9 HOTEL SABLON

4* € 199,00 € 209,00 400 m
COURTYARD by Marriott BRUSSELS EU 4* € 159,00 € 169,00 1,4 km
CROWNE PLAZA BRUSSELS LE PALACE 4* € 149,00 € 159,00 1,5 km
HILTON BRUSSELS CITY 4* € 145,00 € 155,00 1,7 km
HILTON GARDEN INN CITY CENTER 4* € 140,00 € 155,00 1,8 km
HILTON GRAND PLACE 4* € 209,00 € 229,00 300 m
MARRIOTT GRAND PLACE 4* Deluxe € 199,00 € 209,00 900 m
MARRIOTT GRAND PLACE 4* Premium € 219,00 € 229,00 900 m
NH COLLECTION BRUSSELS CENTRE 4* € 205,00 € 225,00 1,2 km
NH BRUSSELS BLOOM 4* € 205,00 € 225,00 1,6 km
NH CARREFOUR DE L'EUROPE 4* € 200,00 € 220,00 450 m
NH COLLECTION GRAND SABLON 4* € 215,00 € 235,00 500 m
NH GRAND PLACE ARENBERG 4* € 180,00 € 200,00 750 m
PENTA BRUSSELS CITY CENTRE 4* € 169,00 € 191,00 1,8 km
PILLOW GRAND PLACE ROUPPE 4* € 195,00 € 215,00 1,1 km
RADISSON BLU ROYAL 4* € 195,00 € 215,00 800 m
RENAISSSANCE BRUSSELS 4* € 189,00 € 199,00 1,5 km
THE DOMINICAN 4* € 200,00 € 220,00 800 m
THE HOTEL BRUSSELS 4* € 215,00 € 235,00 1,1 km
MERCURE BRUSSELS CENTRE MIDI 4* € 129,00 € 149,00 1,8 km
NOVOTEL CITY CENTRE 4* € 149,00 € 169,00 1,1 km
NOVOTEL CENTRE MIDI STATION 4* € 125,00 € 145,00 1 km
NOVOTEL OFF GRAND PLACE 4* € 165,00 € 185,00 350 m
PULLMAN CENTRE MIDI 4* € 155,00 € 180,00 2,2 km

9 HOTEL CENTRAL

3* € 169,00 € 179,00 400 m
CITADINES TOISON D'OR 3* € 128,00 € 142,00 1,4 km
IBIS CENTRE GARE DU MIDI 3* € 109,00 € 124,00 2 km
IBIS CITY CENTER 3* € 109,00 € 124,00 1 km
IBIS OFF GRAND PLACE 3* € 135,00 € 150,00 450 m
IBIS STYLE LOUISE 3* € 100,00 € 110,00 2,4 km

The indicated rates are in Euro, per room per night. Buffet breakfast, taxes and service included.

City Tax of € 4,25 per person per night in addition.

During the last period before the event the hotel may not be available for bookings - check availability into the on-line registration platform or through OIC.

To secure adequate overnight capacities, hotel rooms for the congress have had to be contracted a long time in advance.  Please note that hotels occasionally publish online or last-minute promotion rates for a limited number of rooms which may vary from the prices contracted for the congress.

Terms of Payment

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).

Payment by Credit card

The following credit cards are accepted: American Express, VISA, MasterCard

We would like to inform you that as of September 14, 2019, the SCA (STRONG CUSTOMER AUTHENTICATION) came into effect, in accordance with the provisions of the European Directive on payment services (PSD2).

As an OIC Group customer, your payments will become even more secure.

To get more information about this, please visit our dedicated page available here.

Payment by bank transfer are accepted up to the late fee deadline of May 1st 2020

Bank transfer
(not available for online applications)
Account name
Bank name
Bank Address
IBAN
SWIFT code
OIC srl
Intesa Sanpaolo SpA
Viale Matteotti 20r, 50132 Florence, Italy
IT85 V030 6902 9010 0000 0010 628 
BCITITMM
Charges Bank transfers must not involve charges for the recipient
Important information Please indicate your name and surname and HOTEL EGS2020 as reference on your payment so that we can identify you for confirmation

Invoices

Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.

  • Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.

Cancellations and refunds

Any change or cancellation in connection with hotel accommodations must be sent in writing to O.I.C. s.r.l., Fax +39 055 5035230, E-mail: registrationEGS@oic.it

Hotels will not accept any changes or cancellations directly.

Attrition policy for cancellations (valid for individual bookings and small groups up to 5 rooms):

  • Up to and including December 20th, 2019: € 25,00 will be withheld for administrative charge.
  • From December 21st to January 30th 2020 inclusive: one night accommodation will be withheld as cancellation charge.
  • From February 1st to April 30th 2020: the paid amount will be refunded with a deduction of 90% as cancellation charge.
  • From May 1st 2020: no refund will be made for cancellations, changes and reduction of stay duration.
  • No-shows and early departure: 100% of the total amount of the room booked and not used will be withheld as penalty charge. 
  • Booking fees cannot be refunded in any case.